Privacy Policy

This Privacy Policy describes how Intelignis LLC, trading as ConfX Global, together with its affiliates (“ConfX”, “we”, “us” or “our”), collects, uses, discloses and retains personal information in connection with the website at confxglobal.com (the “Website”) and the services, events, content and features made available through it or otherwise offered by ConfX (collectively, the “Services”). This Privacy Policy should be read together with the Terms and Conditions and the Cookie Policy.

1. Controller

Intelignis LLC, 30 N Gould St Ste N, Sheridan, WY 82801, United States, is the controller of the personal information described in this Privacy Policy. Enquiries concerning this Privacy Policy or the processing of personal information may be sent to info@confxglobal.com.

2. Personal information we collect

2.1 Information you provide. We collect the personal information that you provide to us when you register for or use an account, submit a form, make a request or otherwise communicate with us. This may include your name, work email address and other contact details; your job title, organisation, organisation type, industry, seniority, function, country and other professional profile information; your communication preferences and topics of interest; the content of enquiries, requests, applications, proposals and other correspondence, including communications made through the live chat facility on the Website; information submitted in connection with the Solutions Directory, including requests for introductions or shortlists and information relating to company profiles; responses to surveys and research; results that you choose to save to your account; information submitted in connection with job applications, including curricula vitae; information relating to event attendance, including any access or dietary requirements that you choose to disclose; and billing details and records of purchases, subscriptions and payments. Payment card information is collected and processed directly by our payment processor and is not stored by ConfX.

2.2 Information from third-party account providers. Where you choose to access the Services through a supported third-party account provider, we receive from that provider your name, email address and an account identifier.

2.3 Information collected automatically. When you use the Website, we collect technical and usage information, including your IP address, browser and device characteristics, the pages you view and the referring page, by means of cookies and similar technologies, as described in the Cookie Policy. Non-essential cookies are used only with your consent.

2.4 Information from other sources. We may receive personal information about you from event partners where you have registered for an event through them, and we may obtain professional information from publicly available sources.

2.5 Provision of personal information is not a statutory requirement. Certain information is necessary to create an account, to respond to a request or to provide a service that you have requested, and if it is not provided we may be unable to do so.

3. Purposes and legal bases

3.1 We process personal information for the following purposes: to create, administer and secure accounts; to provide the Services and respond to enquiries, requests and applications; to consider applications for events, programs and employment; to process payments, refunds and related records; to organise, operate, document and promote events, including by means of photography and recordings; to conduct research and publish aggregated findings; to personalise the content and information presented to you; to send service communications and, where permitted, marketing communications; to analyse, maintain and improve the Services; to prevent misuse and fraud; and to comply with legal obligations and to establish, exercise or defend legal claims.

3.2 Where the EU General Data Protection Regulation or the UK General Data Protection Regulation applies, we rely on the following legal bases: performance of a contract, or taking steps at your request before entering into a contract, where processing is necessary to provide an account or Services that you have requested; our legitimate interests in operating, securing, improving and promoting the Services and our events, in conducting research, in personalising content, in managing business relationships and in sending business communications where the law permits, provided that such interests are not overridden by your interests or fundamental rights and freedoms; your consent, where we request it, including for marketing communications where consent is required, for non-essential cookies and for disclosure of your information to partners; and compliance with legal obligations to which we are subject.

3.3 Where processing is based on consent, you may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before its withdrawal.

3.4 We do not carry out decision-making based solely on automated processing which produces legal effects concerning you or similarly significantly affects you.

4. Marketing communications

We send communications about ConfX events, publications, research, programs and services where you have consented to receive them or where the law otherwise permits. You may opt out of marketing communications at any time by using the unsubscribe link included in each such communication or by changing your preferences in your account. Communications from or on behalf of our partners are sent only where you have opted in to receive them. Communications relating to your account, requests, applications or purchases are not marketing communications.

5. Disclosure of personal information

5.1 We do not sell personal information. We may disclose personal information to the following categories of recipients: (a) affiliates of Intelignis LLC, which assist in operating the Website, delivering the Services and organising events; (b) service providers that process personal information on our behalf and under our instructions, including providers of hosting, email delivery, communications, analytics, account authentication, payment processing, customer support and information technology services; (c) event partners, sponsors and companies listed in the Solutions Directory, where you have requested or agreed to such disclosure, including in connection with an introduction that you have requested or where you have opted in to the disclosure of your professional contact information to partners; (d) venues and event service providers, to the extent necessary for the operation of an event that you attend; (e) professional advisers, insurers, competent authorities, courts and other third parties, where disclosure is required by law or legal process or is reasonably necessary to establish, exercise or defend legal claims or to protect the rights, property or safety of ConfX, its users or others; and (f) a prospective or actual purchaser, investor or successor in connection with any merger, acquisition, financing, reorganisation or sale of all or part of our business.

5.2 Research findings are published in aggregated form that does not identify individual respondents.

6. International transfers

Personal information may be transferred to and processed in the United States and in other countries in which ConfX, its affiliates or its service providers operate, which may not provide a level of protection equivalent to that of your country of residence. Where required by applicable law, such transfers are made on the basis of an adequacy decision or subject to appropriate safeguards, such as standard contractual clauses approved by the competent authorities. Further information may be obtained by contacting us.

7. Retention

Personal information is retained only for as long as is necessary for the purposes for which it was collected, including to provide the Services, to maintain business and financial records, to comply with legal, tax and accounting obligations, to resolve disputes, to prevent misuse and to enforce our agreements. The applicable retention period is determined by reference to the nature of the information, the purposes for which it is processed, the duration of any account or contractual relationship, and any applicable statutory retention requirement or limitation period. Information submitted in connection with a job application is retained for the duration of the recruitment process and thereafter only for so long as is necessary for the purposes described in this Privacy Policy or as required by law. Information that has been aggregated or anonymised so that it no longer identifies any individual may be retained without limitation.

8. Security

We maintain technical and organisational measures designed to protect personal information against unauthorised access, loss, alteration and disclosure. No method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee the absolute security of personal information.

9. Your rights

9.1 Subject to applicable law, you may have the right to request access to the personal information we hold about you; to request rectification of inaccurate personal information; to request erasure of your personal information; to request restriction of processing; to object to processing based on legitimate interests and to processing for direct marketing; to receive personal information that you have provided to us in a structured, commonly used and machine-readable format; and to withdraw consent where processing is based on consent.

9.2 Residents of certain states of the United States may have comparable rights under the laws of their state. We do not sell or share personal information, as those terms are defined under applicable US state privacy laws, and we do not discriminate against any person for exercising their rights.

9.3 Requests may be submitted to info@confxglobal.com. We may require information to verify your identity before responding to a request, and we will respond within the period prescribed by applicable law. Certain rights are subject to exemptions and limitations under applicable law.

9.4 You have the right to lodge a complaint with the data protection supervisory authority in the country in which you reside or work, or in which an alleged infringement occurred.

10. Children

The Services are intended for professionals aged 18 years or older and are not directed at children. We do not knowingly collect personal information from children. Where we become aware that we have collected personal information from a child, we will take steps to delete it.

11. Third-party websites

The Website contains links to websites and services operated by third parties. This Privacy Policy does not apply to those websites and services, and we are not responsible for their privacy practices.

12. Changes to this Privacy Policy

We may amend this Privacy Policy from time to time. The amended Privacy Policy shall take effect upon publication on the Website. Where an amendment is material, we will inform account holders by email or through the Services.

13. Contact

Intelignis LLC, 30 N Gould St Ste N, Sheridan, WY 82801, United States
Email: info@confxglobal.com